1. Introduction

Prospiretech (“we,” “our,” or “us”) is a premier AI and IT consulting company delivering AI-driven solutions, cloud architectures, and automation services to enterprises and startups globally. We are committed to protecting the privacy and personal data of everyone who interacts with our website (prospiretech.com), our product SimplifAI, and our services.

This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights regarding your data.

2. Information We Collect

2.1 Information You Provide Directly

• Contact & Inquiry Forms: Name, email address, phone number, company name, job title, and any message you submit when booking an appointment or reaching out to us.
• Newsletter Subscription: Your email address when you subscribe to our newsletter.
• Client Engagements: Business and project-related information shared during AI consulting, cloud, or DevOps service engagements.

2.2 Information Collected Automatically

• Usage Data: Pages visited, time spent, links clicked, and referring URLs.
• Device & Technical Data: IP address, browser type, operating system, and device identifiers.
• Cookies & Tracking Technologies: We use cookies and similar technologies to improve website functionality and understand visitor behaviour. (See Section 7.)

2.3 Information from Third Parties

• Data from LinkedIn or other professional platforms when you interact with us via those channels.
• Analytics and advertising partner data, used only in aggregate and anonymised form.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Delivery: To respond to enquiries, book appointments, and deliver our AI, cloud, and DevOps consulting services.
• Communication: To send you project updates, newsletters, and relevant content about AI and cloud trends (only with your consent).
• Improving Our Services: To analyse how visitors use our website and improve our offerings, including SimplifAI and other products.
• Legal & Compliance: To comply with applicable laws, regulations, and contractual obligations.
• Security: To detect, prevent, and address fraud, unauthorised access, or other harmful activity.

We do not sell your personal data to third parties.

4. Legal Basis for Processing (GDPR / Applicable Law)

Where applicable, we process your personal data based on:

• Consent — for newsletters, marketing communications, and cookies.
• Contractual necessity — to fulfil service agreements with clients.
• Legitimate interests — to improve our services, website security, and business operations.
• Legal obligation — to meet regulatory and compliance requirements.

5. Sharing Your Information

We may share your data with trusted third parties only where necessary:

• Cloud & Infrastructure Providers: Such as AWS or similar platforms used to host and operate our services securely.
• Analytics Tools: For website usage analysis (e.g., Google Analytics), configured to anonymise data where possible.
• CRM & Communication Platforms: Tools we use to manage client relationships and communications.
• Legal Authorities: When required by law, court order, or to protect our rights and the safety of others.

All third-party partners are required to handle your data in accordance with applicable privacy laws and our data processing standards.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes described in this policy, or as required by law. Specifically:

• Enquiries & Contact Data: Up to 24 months from last contact.
• Client Project Data: For the duration of the engagement and up to 7 years thereafter for legal and compliance purposes.
• Newsletter Subscriptions: Until you unsubscribe.
• Website Analytics: Typically 26 months, in line with standard analytics tool settings.

7. Cookies Policy

Our website uses cookies to enhance your experience. These include:

You can manage or withdraw cookie consent at any time through your browser settings or our cookie consent banner. Disabling certain cookies may affect website functionality.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request erasure of your personal data (“right to be forgotten”).
• Restriction: Request that we limit how we process your data.
• Portability: Receive your data in a structured, machine-readable format.
• Objection: Object to processing based on legitimate interests or for direct marketing.
• Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at the details in Section 11. We will respond within 30 days.

9. Data Security

We implement industry-standard security measures to protect your personal data, including:

• Encrypted data transmission (HTTPS/TLS)
• Access controls and authentication protocols
• Regular security reviews and audits
• Secure cloud infrastructure aligned with enterprise-grade standards

While we take every reasonable precaution, no method of transmission over the internet is 100% secure. We encourage you to contact us immediately if you suspect any unauthorised use of your data.

10. International Data Transfers

Prospiretech operates globally and may transfer your data to countries outside your home jurisdiction. When we do so, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by relevant data protection authorities.

11. Children’s Privacy

Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe we have inadvertently collected such data, please contact us and we will promptly delete it.

12. Third-Party Links

Our website may contain links to third-party websites (including our product SimplifAI at letssimplifai.ai). We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. We will notify you of material changes by updating the “Last Updated” date at the top of this page. We encourage you to review this page periodically.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

Prospiretech
Website: prospiretech.com Email: hello@prospiretech.com 

By using our website, you acknowledge that you have read and understood this Privacy Policy.